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1. What about payments
for One Day trips?
2. What about payments for Overnight
trips?
3. How
many participants do I need?
4. What
if I must cancel or reduce the number of participants?
5. What
if our school system temporarily bans field trips?
6. What
about snow emergency school closings?
7. How many free trips are included?
8. How many teachers and chaperones
should I bring?
9. Can adult participants
drive to meet a tour on their own?
10. What about
my students with physical or mental disabilities?
11. How do I contact Julian
Tours in case of an emergency?
12. Are the motorcoaches equipped
with a VCR?
13. Can articles be left aboard
the motorcoach?
1. What about
payments for One Day trips?
For existing customers with established credit,
make one simple deposit of $ 500. at the time of signing the
Agreement and the balance will be billed to you after your
trip. All others make one easy payment 30 days in advance.
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2.
What about payments for Overnight trips?
For existing customers with established credit, make
one deposit, representing 48 or more, per person deposits
(deposits typically range from $100. - $200. per-person).
Final payment is usually due 30 days in advance of your travel
date.
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3.
How many participants do I need?
Your minimum number of paying participants will be
estimated at the time of booking and stated on your Tour Package
Agreement. For example, a three bus tour would state:
The tour price of $55.00 per person is based on a minimum
of 48 paying participants per motorcoach,
aboard 3, 55 passenger motorcoaches.
48 x 3 = 144 minimum number of paying participants.
Please note that all participants, less the free trips applied
at a ratio of 1 free per 10 paying, are charged.
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4. What
if I must cancel or reduce the number of participants?
Simply
contact us prior to 21 days before your tour date and we will
reduce your number of motorcoaches to best accommodate the
revised group size. If you must cancel your entire field trip,
you may do so without penalty, excluding any non-refundable
deposits, up to 21 days in advance of your tour date.
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5. What if our
school system temporarily bans field trips?
You and your group are protected by Julian Tours' Travel,
Our Perfect Freedom Guarantee.
This guarantee states: In the event of a county
imposed ban on public school field trips, Julian Tours will
apply deposit and balance payments to a future trip and waive
any late cancellation fees. In some cases, the balance portion
may be refunded via check. Payments which we have made on
your behalf, and have been identified in advance as non-refundable,
represent sunk costs to vendors. However, in some cases, some
portion of that payment may be recovered by Julian Tours and,
if so, we will apply that portion to a future field trip activity.
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6. What about
snow emergency school closings?
You and your group are protected by Julian Tours' Snow
Emergencies for Student Field Trips policy.
This policy states: Sponsors should contact
Julian Tours the day before the scheduled tour. In cases where
circumstances convincingly demonstrate that a Snow Emergency
School Closing will occur the following day, Julian Tours
and the sponsor may agree to cancel the tour the day before
in accordance with the following provisions:
One-day Tours* may be cancelled and rescheduled
at no additional cost providing the makeup date is established
promptly, and the tour is rescheduled for operation within
14 days of the original tour date.
Overnight Tours* may be adjusted in advance to accommodate
a delayed departure. In extended, severe Winter Weather Emergencies
the above One-day Tours provisions may apply.
*On all tours, certain tour features and all
theatrical performances may be substituted with another type
of activity as selected by Julian Tours.”
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7. How many
free trips are included?
Our standard packages include one free trip for every
ten paying participants. For example: 144 paying participants
entitle you to 14 additional participants at no charge. 144
+ 14 = 158 total participants. Adults in addition to this
ratio can participate at the adult rate. Please note that
all participants, less the free trips applied at a ratio of
1 free per 10 paying, are charged. If you require a different
ratio of free trips, we can customize this ratio, at the time
of booking, to meet your needs.
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8. How many
teachers and chaperones should I bring?
We recommend a ratio of one adult for every ten students,
which matches our ratio of one free trip for every ten paying participants.
Adults in addition to this ratio can participate at the adult rate.
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9. Can adult
participants drive to meet a tour on their own?
Julian Tours cannot recognize
anyone not traveling aboard the motorcoach, as a tour participant,
nor can we include
them as a part of our group arrangements.
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10.
What about my students with physical or mental disabilities?
Simply inform us of your needs, at the time of booking,
so that we may schedule the appropriate motorcoaches and confirm
the feature arrangements.
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11.
How do I contact Julian Tours in case of an emergency?
Contact Julian Tours at 703-379-2300, 800-541-7936 or page
us on 703-701-2018. Julian Tours is always available to the
tour sponsor and motorcoach driver for immediate consultation.
If your field trip includes our tour manager service, know
that this dedicated professional is experienced and well traveled.
Our tour managers are at the service of your group’s
tour sponsor. To prepare for your trip we recommend you review
our Safety and
Security page. Remember, the key ingredients for successful
field trip management are experience, leadership and communication.
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12.
Are the motorcoaches equipped with a VCR/DVD player?
Our standard chartered motorcoaches are VCR and/or
DVD equipped. If you have a special audio/visual requirement,
please request it at the time of booking.
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13.
Can articles be left aboard the motorcoach?
Articles can be left aboard the motorcoach, but the
Motorcoach Company, driver or Julian Tours is not responsible
for lost or missing items.
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1500 N. Beauregard St • Suite 110 • Alexandria
VA 22311 USA
703.379.2300 • 800.541.7936 • Fax 703.379.5030 • Copyright © 2006
Julian Travel Associates, Inc. | Privacy
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